Business Writing Tips

The most used opening email phrases in business.

Do you spend more than 5 minutes writing an email? Are you struggling to find the correct words? Are you afraid to reveal that your are a non-native English speaker so you spend more time that you should reading it all over again? Do you spot mistakes just after sending the email? If you have answered yes to all the questions, this tips have been created just for you!

Practice, Practice and much more practice

The only way to master email writing is by practising until you get bored of it. It might good for you to set up some goals. Start step by step, let’s say you choose just 3 phrases of each section, write them in a paper, put them close to your computer and make sure that you used them as you should.

Opening line making reference to the last contact.

  • Thank you for your email (yesterday/ of 12 May) about…
  • Thanks for your email this morning/ earlier/ yesterday/ on Monday/ last week/…
  • Thanks for your quick reply./ Thanks for getting back to me so quickly.
  • Thanks for your phone call this morning/ the information about/ your interest in/ your help with/ your hospitality in…/…
  • Thanks for sending me/ for contacting me about/ for attending/ asking us about/ informing us/ giving us feedback on/ inviting me to/ talking to me about…
  • It was great/ so nice to see you again on Monday.
  • (I) just read your email about/ (I) just got your message about/ (I) just got your request for…
  • It was a pleasure/ my great pleasure to meet you last week.
  • Sorry for my late reply/ Sorry it took me so long to get back to you/ Sorry not to reply sooner (but/ but I had to…).
  • Thank you for finding the time to meet me/ talk to me/ attend…
  • Sorry, it’s been so long since I was last in touch/ since my last email.

The opening line in relation to the subject of the email.

  • I’m writing to you about your latest model/ about the meeting next week/ about your presentation yesterday/ about…
  • I am writing to you in connection with/ with regards to/ regarding/ concerning…
  • I’m writing (in order) to ask/ to enquire/ to confirm/ to check/ to inform you/ to follow up on/ to let you know/ to tell you/ to thank you/ to invite you to/ to update you on/ to announce that/ to ask for a favour/ to…
  • (This is) just a quick note to say…
  • As promised/ As we discussed, I’m writing to send you/ to…
  • I’m writing (to you) because I have just found out that/ because I thought you’d like to know that/ because I need/ because…
  • Sorry to write out of the blue, but…
  • Sorry to write again so quickly, but/ Sorry to bother again so soon, but…
  • Sorry, in my last email I forgot to…

Although formality is something handy in business, the truth is that not always we require this style of writing. Sometimes a more friendly approach is the appropriate way.

Social or friendly opening line.

  • (I) hope you had a good weekend/ a good evening/ a good trip (to…)/ a good time/ a good holiday/ a good break/ a good…
  • How’s it going?/ How are things?/ How’s life?/ How are you doing?
  • I hope you (and your family) are (all) well.

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