Business Writing Tips

The most used closining email phrases in business.

Although the hardest part is the opening line, that does not mean that the closing line is not powerful. A good closing line gives a closure to the matter or promises a continuity. Instead of using always the same closing line why not to learn how to make the most of it?

Is there a perfect way to end an email?

Believe or not they are good, bad and terrible ways to finish an email. Is “Kind Regards” too formal? Too cold? Is “Thanks” too simple, and overly informal? Not closing is not an option, that would be too abrupt maybe rude. Let’s get into it!

Closing line when you need a reply.

  • I look forward to hearing from you (soon)./ (I’m) looking forward to hearing from you (soon).
  • Please let me know if that’s okay/ if that is acceptable with you/ if that sounds okay/ if you can/ if you can help/ if you need an extension/ if you need to reschedule/ if…

A closing line offering further discussion if needed.

  • (In the meantime) if you need any more information,…/ If you require any further information (about/ in order to/ before you/ to help you…/…)/ If you need any more info/ Need more info,…
  • If you have any (more) questions (about…),…/ Any more Qs,…
  • … please do not hesitate to contact me./… please contact me./ … please feel free to contact me./ please get in touch./ … just let me know./ … just drop me a line (at any time).

Closing line highlighting next interaction.

  • I look forward to seeing/ meeting you then.
  • See you on Monday/ on…/ next week/ next…/ then.
  • (I) hope we have the chance/ opportunity to meet again soon.
  • Speak to you soon/ then/ on Monday/ on…

Closing line when asking for help.

  • Thanks/ Thank you (in advance).
  • Cheers.
  • Any help (at all/ you can offer me)/ Any feedback you can give me (on this)/ Any assistance (you could give me in this matter) would be greatly appreciated/ would be highly appreciated/ would be much appreciated/ would be gratefully accepted.
  • Thanks again (for all your help/ for the info/ for bringing this matter to my attention/ for…)

Closing line when helping someone.

  • (I) hope that helps.
  • Sorry I couldn’t be more help.
  • (I) hope that answers all your questions/ that’s clearer now/ that’s some help/ that meets with your approval/ that…

Closing line with apologies.

  • I hope that is acceptable with you./ (I) hope that is okay (with you).
  • Once again, please accept our apologies for any inconvenience caused/ for the inconvenience caused/ for the delay/ for…
  • Thanks for your patience./ Thank you for your patience.
  • Thanks for your understanding./ Thank you for your understanding.

Social closing lines.

  • Have a good evening/ day/ weekend/ holiday/ vacation/ break/ trip/…
  • Send my love to John./ Say “Hi” to John from me./ Please send my (best) regards to John.

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